Post of duty:Â Washington, DC
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for a dynamic and team player in the Event Consultant role, who will be performing a wide range of coordinating functions for events, budget, finance, and corporate matters as well as support administrative duties.
You will work in the Water and Sanitation Division (WSA) of the Infrastructure and Energy (INE) Department. This team is responsible for conceptualizing, preparing, supporting the execution, and supervising the IDB’s operations related to water and sanitation.
What you’ll do
- Coordinate logistics for meetings, seminars and events, such as preparation of letters of agreement (LOA) for guests participating in Division organized meetings and seminars or hotel arrangements as necessary.
- Review the operational documentation, to ensure the quality of the final product and ensure compliance with the relevant guidelines according to the Bank’s protocols using Convergence programs.
- Support knowledge coordinator, in activities such as the organization of the Brown Bag Lunch, registration of participants, maintenance of databases, and support for the preparation of reports for ESW and CIPS.
- Support the organization of each division events, which include coordinate logistics (zoom, teams, interpretation), draft content related to the event (invitations, agenda, social media), assist the team during the event, and following-up post-event on any pending issue.
- Coordinate and support the organization for WSA Week.
- Support the Communication specialist, in activities such as correspondence (maintaining the contact database), managing the document repository, and when necessary in monitoring the delivery of the Division’s products.
- Prepare memos to request permission for members of the Division to participate in external events that require Bank’s approval, as necessary.
- Support professionals in administrative functions such as: preparation of missions (memoranda, travel authorizations, statements of expenses), letters, filing, preparation of meetings using the Bank’s systems.
- Assist in the authorization processes of staff participation in external events, press interviews and the use of IDB logo.
- Process Division’s requests for hiring consultants, as necessary.
- Other duties as might be necessary to support the effective delivery of administrative services within the Division.
- Perform background research as needed including availability of international firms, country profiles and travel risks.
- Assist in the process of publications, which include among others work with external providers in editing, translating and design, responsible of obtaining all approvals necessary, in charge of the process in convergence, and coordinating with KIC/ISU for final publication.
- Provides Front Office support to the Resource Planner with general administrative matters.
- Other duties as might be necessary to support the effective delivery of administrative services within the Division.
What you’ll need
- Education:Â Associate degree/Technical diploma in Business Administration or any related subject.
- Experience:Â Minimum two years of relevant work experience. Having worked at the IDB and having experience in operational, events planning, and administrative support is a plus.
- Languages:Â Excellent oral and written command of English and Spanish.
- Learn continuously.
- Collaborate and share knowledge.
- Focus on clients.
- Communicate and influence.
- Innovate and try new things.
Requirements
- Citizenship:Â You are a citizen of one of our 48-member countries. We may provide help with relocation and visa applications for you and your eligible dependents.
- Consanguinity:Â You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB Group.
Type of contract and duration
- Type of contract:Â International Consultant Full-Time.
- Length of contract:12 months.
- Work Location:Â On site.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- A competitive compensation packages.
- Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
- Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: ​​​​​​​The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- We offer assistance with relocation and visa applications for you and your family when it applies.
- Hybrid and flexible work schedules.
- Development support:Â We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
- Health and wellbeing:Access to our Health Services Center which provides preventive care and health education for all employees.
- Other perks:Â Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.
Our culture
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at [email protected]to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
Follow us
https://www.linkedin.com/company/inter-american-development-bank/
