JOB DESCRIPTION/SCOPE OF WORK Position Title: Associate, Program & Admin Job Cadre: Associate Organization: TAConnect, Nigeria No. of Positions: 2 Location: Kaduna, Yobe, Nigeria The scope of work (SOW) sets forth the services to be provided by the Analyst, M&E to Technical Advice Connect LTD/GTE (TAConnect), a non-profit organization registered and based in Nigeria to bring innovative solutions to the provision of Technical Assistance (TA) services to states in Nigeria. Job Description: The Program and Admin Associate will provide programmatic and administrative support to all aspects of TAConnect’s portfolio of RMNCH+N, PHC systems strengthening, and other related investments/programs in the states. He/She will provide program, administrative, and operations support including notetaking, logistics, office management, travel, and record-keeping. He/She will manage daily program and administrative/clerical services for the state team. He/she will organize, manage, and process all official program correspondence. He/She will also ensure adherence to TAConnects’ policies and donor regulations in the states. Principal Duties and Responsibilities (Essential Functions):
- Supports the technical team with compiling data and information on subject matters relevant to the work of TAConnect to facilitate the preparation of reports, working papers, and presentations.
- Assist in developing and monitoring annual work plans and results frameworks.
- Assists with budget revisions/preparation, tracking implementation status and deliverables, and tracking burn rate and utilization of funding, supporting operational and financial closure.
- Compile and organize data and information to assist in the preparation of periodic or ad-hoc financial reports to support TAConnect in optimizing the use of program funds.
- Prepares and maintains records pertaining to program planning and development.
- Provide support in state meetings, workshops, and training courses, and provide support in making the necessary logistical arrangements. Schedule meetings and prepare necessary materials; document and distribute meeting minutes; compile reports.
- Draft correspondences and commitment letters to state partners and other stakeholders.
- Prepares and maintains records, documents, and control plans for the monitoring of project/program implementation.
- Provide administrative & finance-related support for the TAConnect State office.
- Carries out general administrative duties including receiving visitors, answering and transferring calls, and taking messages.
- Receive, review, and log all incoming and outgoing correspondence, and distribute mail and messages, controlling documents and maintaining records.
- Receive, review, record, and distribute all incoming vouchers and other payment claims. Scans and files all processed vouchers.
- Manages and maintains a central financial filing system for the office. Maintains a system of inventory management that will prevent both stock-outs as well as pile-ups of office consumables(stationery, beverages, water, etc.)
- Manage the Team Lead, State’s calendar, scheduling of appointments, training, and other gatherings.
- Acts as the official contact in the handling of courier/postal services and responding to all inquiries, requests, and complaints from external parties.
- Assist with other program & administrative processes as may be required.
- Perform other duties as assigned by the Team Lead, State.
- Education: Bachelor’s degree in public health, or other related social sciences field. A Master’s degree in a related field will be an added advantage.
- Experience: Minimum of 3 years experience Minimum 4 years of progressive working experience in public health and administration.
- Competency in the use of MS Word, Excel, and PowerPoint.
- Ability to work as part of a team as well as be self-managing.
- Strong written and spoken communication skills in English. Fluency in Hausa may be an added advantage.
- Willingness to travel throughout Nigeria as necessary.
