Medical Manager.e Desk 3 – Dakar – Senegal – M/F At ALIMA

MISSION LOCATION

Position based in Dakar, Senegal with 25-30% of time in the field.

Desk 3 covers the following countries: Nigeria, Sudan, Ethiopia and Guinea.

FUNCTIONAL AND HIERARCHICAL LINKS

• He/She is part of the Operations team. He/She is under the hierarchical responsibility of the Desk Program Manager
• He/She works in close collaboration with the other members of the Desk
• He/She works transversally with the medical service and with all departments: financial, HR, logistics, development, communication and donors.
• He/She collaborates with members of the ALIMA country coordinations of the missions covered by Desk 3
• He/She is responsible for the functional supervision and training of medical coordinators.

MAIN ACTIVITIES

The Medical Manager(e) Desk has a triple function:

• Is responsible for defining medical objectives for mission programs;
• Ensures monitoring and provides medical support to the field for the implementation of projects;
• Is the medical referent(e) in monitoring staff health.

In addition, like any executive in the organization, and based on the practical questions he/she encounters, he/she fuels reflection on the role of ALIMA and operational orientations.

Description of responsibilities:

1.Definition of medical objectives of projects:

The position of Medical Manager (e) Desk is central, given the medical nature of ALIMA’s operations. He/She:

• Is on the front line, in collaboration with the field, to identify the medical needs of populations and medical issues to advance.
• Therefore has a major role in defining projects.
• Must anticipate the evolution of projects by identifying interesting medical questions, avenues for advancing them, knowing possible new developments, evaluating feasibility, etc.
• Is responsible for evaluating medical projects, identifying difficulties and is the source of reorientation proposals.
• Responsible for verifying the medical objectives, medical indicators and medical budgets of project proposals. Thus, he/she participates in the drafting of project documents intended for ALIMA but also for donors.
• Actively participates in Desk meetings, reviews and, at the request of the Director of Operations, presents medical issues to the management committee.
• Knows the operational project, the medical ambitions of the association and the research objectives.
• Defines and participates in the writing of pilot medical projects and must therefore follow the international medical context on the issues addressed by the projects, assisted in this task by the medical and research department.

2.Field support for project implementation:

The Medical Manager(e) Desk supports country teams in implementing projects. He/She:

• Ensures that the objectives, expected results, means and indicators are known by the field teams.
• Ensures the completeness and promptness of the transmission of reports (medical and pharmacy) and country databases monitored by the desk.
• Supports the field in periodic analyzes of project medical data for better monitoring of their implementation.
• Ensures regular monitoring of pathologies with epidemic potential in our countries of intervention and participates in the proposal of the response strategy in the event of an epidemic.
• Actively contributes to improving the quality of care, in conjunction with the medical service.
• Ensures that the fields have the necessary medical documentation, statistical tools and appropriate medical orders.
• Ensures monitoring and evaluation of projects, identifies problems, proposes reorientations
• Validates medical orders consistent with medical activity hypotheses and the decided budget.
• Reads and comments on medical reports and medical portions of sitreps.
• Verifies in interim and final reports that medical activities are correctly described.
• Directs the field on staff health policy.

3.Responsible for monitoring medical executives:

The Medical Manager(e) Desk monitors the medical executives of the missions. He/She:

• Participates in and validates the recruitment of the medical coordinator of the mission in agreement with the head of the partner NGO if applicable (all frameworks of the joint project – ALIMA or partner NGO must be validated by both parties).
• Supervises and supports the medical coordinator. He/She establishes objectives in conjunction with the Head of Mission and contributes to the evaluation once a year (minimum) with his/her line managers (Head of Mission and/or Head of the partner NGO).
• Provides briefings and debriefings to ALIMA medical and paramedical executives and partner NGOs from different fields.
• Identifies potential and participates in the development of a pathway for certain medical executives with the HR manager.

4.Participates in discussions on ALIMA’s strategic orientations:

The Desk Medical Manager(e) must provide food for thought on the role of ALIMA, its positioning, its construction, its objectives, etc. He/She plays a key role in ALIMA’s advocacy on important medical themes and participates in the various meetings organized on these subjects. He/She particularly leads reflection on medical issues.

5.Prevention against abuse.

The Medical Manager(e) Desk is familiar with PSEA ALIMA policies. He/She:

• Participates in training and awareness sessions
• Applies standards relating to the prevention of abuse
• Ensures that team members follow training and awareness sessions and apply standards relating to abuse prevention
• Helps create and maintain a fulfilling and protective environment

EXPERIENCES and SKILLS

Training

• Doctorate in medicine and registration with the order of doctors of one’s country of origin or residence;
• Specialization in public health or tropical medicine would be an asset.

Experience

• Proven experience in a similar position or in coordination positions (Minimum 2 years);
• Experience and good knowledge of humanitarian medical projects;
• Experience in active emergency management and outbreak response would be an asset.
• Experience writing project proposals would be an asset.

Abilities

• Ability to problematize and summarize key medical topics and set priorities;
• Ability to analyze medical data in relation to intervention strategies;
• Ability to identify difficulties, anticipate risks and make recommendations;
• Ability to optimize one’s position in line with the objectives and means of the association;
• Managerial abilities; organizational and negotiation skills; communication and interpersonal skills;
• Skills in training, coaching and team support;
• Ability to work in a team;
• Autonomy and delegation capacity;
• Good writing skills.

Languages

• Good command of French and English (written and spoken).

CONDITIONS
Duration of the contract : Permanent contract under Senegalese law with a trial period of 3 months renewable once, i.e. 6 months maximum.

Taking up a position : ASAP

Salary :

• A gross monthly salary of 2,462,038 CFA FRANCS ;
• A travel allowance of 772,303 CFA francs;
• A housing allowance varying between 2 and 5% of the gross monthly salary depending on family composition for employees recruited internationally.

Other advantages:

• 33 days of paid leave per year and recovery day system for travel;
• Coverage of school fees for dependent children and children of school age, within the limits of the ALIMA ceilings and according to the conditions of the policy in force;
• Additional health coverage and evacuation covered by ALIMA for the employee and their dependents.

For employees recruited internationally

• Two round-trip plane tickets per year to the country of residence covered for the employee, including one round-trip per year for their dependents according to the policy in force;
• An initial installation bonus in Dakar according to the conditions of the policy in force.