Heartland Alliance Ltd-Gte is a service-based human rights organization with a global heritage that is established under the laws of Nigeria with a mission to engage as a lead and global player with a variety of stakeholders to create access to opportunities and resources for comprehensive healthcare and social and economic justice for all. Heartland Alliance Ltd-Gte is building on over a hundred-year legacy of Heartland Alliance International (HAI); the global arm of Heartland Alliance for Human Needs & Human Rights, a family of organizations that has been leading anti-poverty and social justice work in Chicago for more than 125 years to provide high quality and stigma-free services for all using a tailored human rights-based approach.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 1 year
- Location: Edo
- Job Field: Medical / Healthcare , NGO/Non-Profit
- Take responsibility for maintaining the ART register on a day-to-day basis including allocation and control of Hospital Number/UID to all newly enrolled ART clients, transferred in, and transited clients.
- Ensure that the creation of Hospital Number/UID for all clients (ART, PrEP, PEP, STI) conforms with the HALG KPCARE1 data management standard operating procedure.
- Exercise control and day-to-day update of the PrEP register including allocation of Hospital number/UID.
- Take responsibility for the entry and day-to-day update of ART, PrEP, and Enrollment Register.
- Facilitate compliance with the use of client-level Change Management Procedures in respect of any correction/mutilation on any client’s folder (ART, PrEP, STI).
- Ensure that every change, update, and revision on any client’s folder (ART, PrEP, STI) goes through entry into the electronic medical records system.
- Conduct data completeness checks on the client’s folder during submission by the clinic staff.
- Maintain an updated log/record of all care cards for all the LGAs supported by the OSS/Zone.
- Take responsibility for the systematic filing of clients’ folders using a serial-numeric approach and by LGAs.
- Create and maintain a tracking system to monitor the movement of care cards in and out of the Medical Records Office and within the different offices (M&E and Clinic) in the zone.
- Take responsibility to ensure that patients’ Viral Load sample results are properly filed in the patients’ folders.
- Liaise with the DEC on a routine basis to ensure that folders of clients due for refill are sorted and sent to the nurse/clinic.
- Ensure that folders of IIT clients are sorted and made available to appropriate program/clinic staff for tracking.
- Identify and keep track of records for all dead, transferred out, and stopped treatment clients.
- Support data quality assessment using a standardized DQA checklist on the Documentation check list for ART, PrEP, and STI care cards.
- Ensure that individual patient ART care cards contain the following documents correctly and completely filled:
- A properly filled ART care card.
- Copy of the client’s referral form with Part A&B duly completed.
- A photocopy/clear duplicate copy of the HTS intake form.
- A properly filled Request and Result form.
- An adherence strategy work plan.
- Adult initial clinical evaluation form.
- White copy of Pharmacy order form properly signed by the pharmacy and the client.
- Laboratory Order and result form (when Lab services are provided.
- Viral load order and result form (when Lab services are provided).
- Client tracking and termination form (when clients have been tracked back to service/Stopped/LTFU).
- Transfer form (Exception only for client that are transferred from other HALG facilities)
- Maintain a systematic filing arrangement for client folders including LGAs and target groups separation.
- On a monthly basis review client’s folder for update on ART pick up [Pharmacy order form is a means of verification].
- Ensure Pharmacy Order Form is detached: Keep the white copy in client folder; blue copy in M&E arc folder and green copy in the Pharmacy unit.
- Ensure proper documentation on a PrEP care card which MUST contain the following;
- Copy of the client’s referral form with Part A&B duly completed.
- A photocopy/clear duplicate copy of the HTS intake form.
- Request and result form clearly showing client is negative at initiation.
- PrEP screening & eligibility form.
- PrEP Pharmacy order form.
- Ensure PrEP care cards are filed based on LGAs and target groups
- On a monthly basis review client’s folder for updates on PrEP pick-up  [PrEP Pharmacy order form is a means of verification].
- Perform other M & E-related duties as assigned by the SI lead.
- Time Management – Ability to prioritize tasks, manage time, and complete competing requests in a fast-paced, changing environment with minimal supervision.
- Quality  Management –  Looks for ways to improve and promote quality, accuracy, and thoroughness.
- Written Communication – Writes clearly and informatively.
- Adaptability – Adapts to changes in the work environment; Manages competing demands, able to creatively deal with frequent and unexpected demands.
- Cultural Sensitivity – Respect the cultural environment in which a person is working and does not act in a manner that is outwardly offensive to the local community.
- Non-discriminatory- Do not discriminate against persons based on sexual orientation or gender identity, age, preferred jobs, or behavioral habits.
- Good oral and written English communication skills.
- Knowledge of Local Language will be an advantage.
- Must be able to speak fluently.
- Working knowledge of Microsoft Office, Internet Explorer, email .
