- Coordinate the internal and external communication of the department and optimize its operation.
- Facilitate exchanges and maintain relationships of trust.
- Ensure the quality of the implementation of international programs according to the organization’s strategy.
POSITIONING IN THE STRUCTURE
- Subordinate to the Director.
- Member of the management team.
- Direct supervision of the collaborators of the department:
- 3 international program managers
- 4 thematic referents
- 1 responsible for institutional donors
- Junior International Program Officers
MAIN ACTIVITIES OF THE FUNCTION
- Actively participate in the activities of the management team according to the management regulations.
- Participate, on request, in committee and office meetings.
- Participate in the development of the organization’s multi-year strategies.
- Lead and ensure the development of annual programs within the department.
- Replace, if necessary, the director in his absence.
- Ensure the calibration of the HR needs of the department.
- Recruit the collaborators of the department, in agreement with the recruitment panel.
- Organize the briefing, integration and debriefing of department employees.
- Supervise the employees of the department, with setting of objectives, annual evaluations and constant support.
- Organize and – if necessary – ensure the replacement of program managers in their absence.
- Foster a caring and professional working environment and environment.
- Organize programmatic and thematic portfolios and activities of the department.
- Organize and lead department meetings.
Operational component / programs and M&E
- Pilot and lead the production, adaptation, validation and implementation of standardized management tools for international programs (projects, partnerships, security).
- Supervise and validate the development of annual country programs.
- Coordinate the process of identifying new projects and developing projects in accordance with the annual program.
- Coordinate production and participate in the validation of calls for decisions for new projects.
- Supervise the operational monitoring system of the program – with a focus on monitoring indicators – and carry out field monitoring missions.
- Ensure that project evaluations are carried out.
- Validate annual country budgets and financing plans as well as their revision.
- Supervise the monitoring of budgets and check the adequacy between budgets and management tools.
- Supervise the calibration of the HR needs of each country.
- Participate in the recruitment and briefing of expatriate employees.
Operational / security component
- Ensure decision-making within the framework of team safety and existing procedures.
- Collaborate in the management of security incidents from headquarters (participate in the security incident crisis unit).
- Particularly support the program teams in the pre-positioning and response to emergencies in the countries of intervention or in collaboration with the international network.
Operational component / advocacy and health
- Lead the development and validation of thematic strategies/methodologies.
- Coordinate and supervise the development of skills relating to the themes as well as the deployment of support.
- Validate the trips and terms of reference of the thematic referents.
- Define advocacy objectives at the international level and ensure their follow-up.
- Coordinate the production of content / publications on priority advocacy themes.
Operational component / donors
- Validate the development of country financing strategies.
- Actively participate in the development and monitoring of the implementation of the program of the Gender Equality & Health Alliance.
- Ensure representation vis-à-vis institutional donors in the field, headquarters and private.
- Participate in the production and coordination of the validation of calls for decisions.
- Sign financing contracts according to the signing guidelines.
- Identify funding opportunities for MdM international network projects.
- Ensure the follow-up of contracts for projects falling under the Resource Sharing Agreement through which MdM Switzerland is positioned as a financing partner , both with donors and with implementation partners.
Partnerships and representation component
- Represent the organization, on request, with the media and partners.
- Actively participate in the relevant communities of the international network (dirops and advocacy) and bring discussions and work to the level of MdM Switzerland.
- Promote the positioning of MdM Switzerland and more broadly of Médecins du Monde with the SDC.
- Bring the positioning of MdM Switzerland and more broadly of Médecins du Monde to certain forums identified within International Geneva.
- Actively participate in Swiss advocacy and positioning platforms (Medicus Mundi, NGO Platform, Swiss Solidarity).
- Actively participate in the working groups of the Gender Equality & Health Alliance (M&E working group and program working group).
- Higher education in political science, social sciences, international relations, public health or other training deemed relevant.
- Specific training in project management (mastery of the project cycle) and in security management.
- Training in the field of health and training in team management an asset.
- Excellent command and writing skills in French, German and English; Spanish is an asset.
- Excellent mastery of the office suite.
- Minimum professional experience of 7 years, including several years in a position of responsibility in the field, within an NGO or a donor, in conjunction with international donors.
- Experience in a program position at the headquarters of an international NGO or a donor an asset.
- Solid experience in management and team management, also remotely.
- Proven experience in project management, financial management and security management.
- Proven experience in managing donor links and negotiating / building consortia.
- Mastery and ability to analyze the challenges of the current environment (humanitarian action and international health), the challenges of the Swiss context, International Geneva and Swiss development cooperation.
- Ability to manage priorities and adapt your schedule according to the vagaries of activities.
- Capacity for political analysis, communication and synthesis.
- Availability for field trips (about 6 weeks per year).
- Excellent interpersonal skills.
- Representation skills.
- Autonomy and proactivity.
- Leadership, caring and empathy.
- Resistance to stress and organizational skills.
- Sense of teamwork and ability to think network.
CONDITIONS OF EMPLOYMENT, DEADLINE FOR APPLICATION AND ENTRY INTO FUNCTION:
Activity rate set at 80% (equivalent annual salary 100% including 13th from CHF 98,199.- depending on age and experience). Interesting global compensation system / Flexibility / 6 weeks vacation per year.
How to apply
Applications will be processed in order of arrival. The job offer remains in effect until the position is filled. Only complete files will be processed. Only applications consistent with the profile sought will be processed and will receive a written response.
Starting date: as soon as possible.
Send your cover letters, CV, copies of diplomas and references from three employers (line manager and/or HR department) who have collaborated in the last 5 years to [email protected].
Contact person: Marie Wittwer Perrin.