Project Management Support – Senior Officer At UNOPS



Background Information – Job-specific

UNOPS South East Asia Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia – 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: SEMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Lao PDR, EAPMCO Philippines and EAPMCO Cambodia.

In 2022, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

UNOPS in the Philippines

Established in 2016, UNOPS Philippines provides expert support to ensure sustainable project management, procurement and infrastructure activities in projects. With funds from the European Union (EU), UNOPS supports the Supreme Court, the Department of Justice, and the Department of the Interior and Local Government under the Governance in Justice (GOJUST) Programme (GOJUST2) through procurement, logistics, and grants management to push forward the justice reform agenda of the Philippine government through innovations and interventions; as well as providing grants to civil society organizations to improve access to justice of marginalized groups. In the Support to the Bangsamoro Transition (SUBATRA) Programme, UNOPS is working with the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government strengthening capacities of the executive, legislative and judicial branches to ensure a smooth transition, also with funds from the EU. In the health sector, UNOPS works with the DOH / ADB in the HEAL project (Health System Enhancement to Address and Limit COVID-19).

UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law, and governance sectors.

Background Information – Project

As the UN agency mandated to deliver procurement and project management solutions to government partners to support the 2030 Agenda, UNOPS is proposing to support The Department of Health (DoH) of the Philippines to deliver the Philippines Multisectoral Nutrition Project (PMNP).

UNOPS has been requested to act as a Third-Party procurement Agency (3PPA) to support the centralized purchasing service needs of the PMNP project, in the areas of nutritional commodities, health supplies and advocacy services. Additional support can cover capacity building, project management services and social behavioral change and communication to support the overall project aims.

Functional Responsibilities

Reporting to the Senior Project Manager, the incumbent will be responsible for the following:

Summary of functions:

  1. Project Delivery and Performance
  2. Procedures
  3. Monitoring and reporting
  4. Stakeholder engagement
  5. Knowledge management and innovation

1. Project Delivery and Performance

  • Support activities during the inception, implementation and closure phases of the Project and relevant Work Packages, as requested by the Project Manager,
  • Support in the implementation and update of the approved plans (including the establishment of milestones) within tolerances set by the Project Board,
  • Support to ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan,
  • Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to Senior Project Manager so that maximum benefit to partner(s) and other stakeholders is achieved,
  • Identify and report to the Project Manager potential business opportunities for UNOPS
  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.

2. Procedures

  • With support from the Senior Project Manager and PMO, ensure adherence to relevant project management requirements
  • With support from the Head of Support Services, ensure respect of UNOPS administrative procedures,
  • Provide timely, accurate, and quality inputs needed for monitoring of the project’s performance, outputs and benefits as required by the Project Manager,
  • Address relevant requests from the Project Management Office and the Head of Programme.

3. Monitoring and Reporting

  • Prepare and issue regular project and/or financial reports in accordance with Partner requirements for reporting.
  • Support the Snr Project Manager with reporting to the Project Board and provide updates and information as required to the Project Advisory Board,
  • Maintain diaries and progress reports as required by the organization’s standard procedures,
  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
  • Provide routine oversight and analysis of delivery data within the dashboard system
  • Regularly update milestones and targets for the duration of projects’ life span
  • Collect data for the Monitoring and Evaluation Framework, provide M&E reports

4. Stakeholder engagement

  • Coordinate with the relevant stakeholders such as DoH, LGUs, Health Facilities, Vendors etc. to ensure project activities are carried out as planned.
  • Play a leading role in the planning development of the project communication outputs;
  • Timely collate reports used to inform DoH and the key stakeholders of interventions, and trends and conditions in the Programme Area
  • Provide visibility/promotional material in accordance with the approved communication and visibility plan,
  • Monitor Media coverage, and support the implementation of the outreach and communication strategy

5. Knowledge Management and Innovation

  • Encourage routine and effective capacity building activities are conducted,
  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner.
  • Research and logging of lessons learned throughout the project life span.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

  • Advanced university degree (Master’s degree or equivalent), preferably in Business Administration, Procurement, Public Relations, Project Management or other related fields, is required.
  • A first-level university degree (Bachelor’s or equivalent) with two (2) additional years of relevant experience may be accepted in lieu of the advanced university degree (Master’s degree or equivalent).

Certifications:

  • Certification in Project Management (PRINCE2, PMI, etc.) would be an asset.

Experience:

  • A minimum of two (2) years (or more depending on academic credentials) of experience in project management or related fields is required.
  • Nutrition and Public Health Experience in the Philippines is an advantage.
  • Experience in project management support, administration and procurement and coordination with multi-stakeholders or related fields is desirable.
  • Experience in writing project progress reports, project communication and stakeholder management is an asset.
  • Knowledge of UNOPS / UN policy relating to project management and procurement is an asset.
  • Knowledge of sustainable procurement is a distinct advantage.Proficiency in computers and office software packages (Google Office Suite or Google Workspace) and experience in handling web-based management systems is desirable.

Language:

  • Fluency in oral and written English is required.

Contract type, level and duration

  • Contract type: Local Individual Contract Agreement (IICA)
  • Contract level: ICS-9/LICA-9
  • Contract duration: Open-ended and subject to organizational requirements, availability of funds and satisfactory performance.
  • Duty Station: Manila, Philippines. Manila is a family duty station

The position is open for application only from the Philippines nationals and those who hold valid permission to work in the country.

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

  • Please note that UNOPS does not accept unsolicited resumes.
  • Applications received after the closing date will not be considered.
  • Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
  • UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
  • Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
  • We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
  • All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  • It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

How to apply

CLICK HERE TO APPLY

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