Project Support Officer, P2, Temporary, WHO Asia-Pacific Centre for Environment and Health At World Health Organization (WHO)



JOB DESCRIPTION

OBJECTIVES OF THE PROGRAMME

The WHO Asia-Pacific Centre for Environment and Health in the Western Pacific Region (ACE) based in Seoul, Republic of Korea was established with a mission to function as a ‘Centre for technical and scientific excellence’ in contributing to the development of healthier and safer environments and strengthened community resilience to climate and environmental change for health and health equity for all people of the WHO Western Pacific Region. Therefore, the Centre’s objectives are to:

* Strengthen the scientific information and evidence for policy making on existing and emerging climate and environmental determinants of health.

* Assist Member States in developing and implementing policies to protect and promote health and well-being.

* Support Member States in developing and strengthening technical capacities and programmes in climate change, environment and health.

DESCRIPTION OF DUTIES

The incumbent is responsible for the following functions:

1. Support the head of the WHO office and other staff at the WHO/ACE office on all aspects of office administrative functions and operations, interpreting policies, systems, and procedures, ensuring compliance.

2. Provide appropriate solutions grounded in policy compliance and geared towards responsiveness to business needs, as a member of the team, provide contributions on the overall direction of the WHO/ACE office.

3. Support the team and the head of office on assessing and mitigating all internal operational and administrative risks to effective functioning of the WHO/ACE office.

4. Manage and implement relevant process for the compliant, effective, efficient and successful delivery of the full range of services related to cash and asset management, human resources recruitment, procurement and contracting, information and communication technology, security and staff safety, and general administration, in compliance with organizational policies, regulations, and procedures.

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5. Support the team and head of office on the formulation, management and implementation of the human resources plan, ensuring the timely availability of a suitable human resources capability through recruitment and contract management, engagement, retention, performance management, development, career management, while aiming to pursue gender balance and diversity goals.

6. Supervise assigned administrative support staff, coordinate their work objectives, distribute and organize tasks in accordance with the needs of the office, and evaluate their performance.

7. Implement security management actions as guided by the UN SMT in RoK and assist the head of the WHO office in matters concerning the security of the WHO/ACE.

8. Other relevant administrative functions as assigned by the head of office.

REQUIRED QUALIFICATIONS
Education
Essential: A university degree (bachelor’s) in a relevant field (such as finance, management, accountancy, public administration or business administration).
Desirable: Training in human resources, accounting, finance, monitoring and evaluation.

Experience
Essential: At least two years of relevant experience relevant for the position (leading and performing a wide range of administrative services, including supervision of staff).
Desirable: Experience with WHO/UN or equivalent organization. Good knowledge of programme management and end-to-end business processes. Experience in project management, ideally in the UN system and/or a public health context. Good knowledge of enterprise resource planning systems.

Skills

a. Knowledge of administrative, financial, and management principles, procedures, and policies of large, international, public-sector organizations.

b. Strong knowledge of the principles and practices of administration, programme, and project management.

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c. Good managerial, analytical and time management skills.

d. Demonstrated ability to analyse financial and administrative data and provide related recommendations.

e. Ability to act independently and exercise sound judgment.

f. Ability to work with competing priorities under pressure.

g. Ability to represent the organization with government, UN agencies and other development partners.

h. Ability to maintain excellent interpersonal working relations.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Written and spoken fluency in English is essential.
Desirable:

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2023 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
    Staff members in other duty stations are encouraged to apply.
  • The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  • The WHO is committed to achieving gender parity and geographical diversity in its workforce . Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]
  • An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  • The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  • Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • For information on WHO’s operations please visit: http://www.who.int.
  • *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
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