Provision of COVID-19 Vaccination Services At FHI 360



Background

An effective national response to COVID-19 requires collective efforts by the global community, multi-sectoral coordination at the national level, development partners, and other entities. The Meeting Targets and Maintaining Epidemic Control (EpiC) consortium is well positioned to support the Royal Thai Government (RTG), community partners, and the U.S. Agency for International Development (USAID) to mitigate the impact of COVID-19.

Regarding EpiC pandemic, EpiC Thailand will provide support to strengthen the Thailand Ministry of Public Health (MOPH), provincial, and community capacity to reduce the transmission of COVID-19 and mitigate its impacts on morbidity and mortality with key two key objectives (1) accelerating widespread and equitable access to and delivery of safe and effective COVID-19 vaccinations; (2) reducing morbidity and mortality from COVID-19, mitigate transmission, and strengthen health systems, including to prevent, detect, and respond to pandemic threats.

In order to achieve the first key objective on accelerating widespread and equitable access to and delivery of safe and effective COVID-19 vaccinations according to the current workplan, EpiC Thailand will support the Department of Disease Control (DDC), one of the key government partners for the COVID-19 activities/services, on providing the COVID-19 vaccination services to Thai and non-Thai populations in 50 areas in Thailand, with the supervision from 12 Offices of Disease Prevention and Control (ODPC), with the expected total number of 8,000 people to be vaccinated by COVID 19 booster vaccines.

Purpose and details

This Scope of Work is aimed for the vender to provide the COVID-19 vaccination services to Thai and non-Thai populations in 50 areas/places in Thailand (one time per an area) with the long-acting antibody (Evusheld®) which will be provided by the Department of Disease Control. During the vaccination services, the vender will coordinate closely with 12 Offices of Disease Prevention and Control (ODPCs) and Provincial Health Offices (PHOs) in each province. It is expected that the COVOD-19 vaccination services in 50 areas/places may cover 8,000 cases approximately (Thai and non-Thai populations) in those provinces who are eligible for this type of COVID-19 booster vaccines, following to the guideline of Department of Disease Control.

The details of this works are as follows:

  • Provide the COVID-19 vaccination services with the booster dose of long acting antibody (Evusheld®) for 50 areas/places in Thailand, such as senior health care centers, temples, community clubs, schools/colleges, market places, or other gatherings, which to be selected by Department of Disease Control.
  • Prior to each of COVID-19 vaccination service, the vender must implement the promotion activity of the COVID-19 vaccination service in the selected area. This activity can be implemented in collaboration with the community group and network in that area. As for the promotion plan, the vender must formally hold a consultative meeting with Department of Disease Control to mutually discuss and finalize this promotion plan before starting providing the COVID-19 vaccination services in each selected area. The vender must use only the available materials, e-materials and media that already developed by Department of Disease Control.
  • The vender must provide one coordinator for each area/place for coordination. This coordinator will coordinate on daily basis with ODPC/PHO for promotion activity and COVID-19 vaccination service in that area/place.
  • The vender must prepare and ensure the readiness of the venue/place before providing COVID-19 vaccination services in accordance with the standard/guideline from Department of Disease Control. This also include transportation of the relevant equipment and supplies to that selected areas/places.
  • The vender must provide at least 2 health professionals to work for each area/place. Further, operating time for COVID-19 vaccination service must be at least 3 hours.
  • The vender must prepare the formal name badges for all relevant staff involving in the COVID-19 vaccination service including the health government staff and community volunteer (if any).
  • The COVID-19 vaccination service must be strictly complied with the guidelines of Department of Disease Control and Ministry of public Health and it will be supervised by ODPC/PHO which responsible for that area/place.

Timeline

This COVID-19 vaccination service must be conducted during 1-31 May 2023.

Deliverables and required outputs

The vender must do the following as deliverables for this work:

  • Holding a meeting with Department of Disease Control for preparation and planning for COVID-19 vaccination service as well as promotion activity.
  • Conducting the promotion activities for 50 areas/places in Thailand
  • Completing the COVID-19 vaccination services for 50 areas/places in Thailand with at least three-hour operating time for each time.

The required outputs for the venders are as follows:

  • Summary meeting minutes for the meeting Department of Disease Control for preparation and planning for COVID-19 vaccination service as well as promotion activity.
  • Final report that including
    • information on 50 areas/places for this COVID-19 vaccination services
    • Information on promotion activities at 50 areas/places
    • Information on cases who received the COVID-19 vaccination services.

Remarks: the relevant information must be in accordance with the Personal Data Protection Act as well as the data confidentiality policy of Ministry of Public Health.

Payment

  1. The payment of this work is the one-time payment after the completion of COVID-19vaccination services for 50 areas/places as provided in “Deliverables and required outputs”.
  2. After receiving the Invoice, the payment will be paid via electric bank transfer system and the period of payment is subject to FHI 360 Finance Policy.
  3. The withholding tax will be applied to this one-time payment because this work is perceived as a service in accordance with Thai Revenue Code. Further, after the payment, the withholding tax certificate, in the form of the electronic file, will be issued and sent accordingly.

Vender requirement

  1. The vender must be legally registered as the legal entity in Thailand.
  2. The vender must have the health professionals or their affiliates/networks which can legally provide vaccination services in compliance with the regulations of Ministry of public Health and other Thai applicable laws.
  3. The vender must demonstrate its past experiences and ability to conduct vaccination services with a number of caseloads outside the hospitals/clinics on one day.

Submission documents

  1. Proposal in English contains the following information: company profile, implementation plan, price, payment condition and other necessary information.
  2. The company formal documents such as company certificate, VAT certificate, relevant health certificates and other related documents must be submitted.

Response deadline and format

  1. Responses to this RFP should be submitted by email to 2 email addresses
    1. Send email to Siroat Jittjang, Program Manager at [email protected]
    2. Also, cc. the email to the procurement team at [email protected].
  2. All the files submitted are in pdf format.
  3. The Proposal to be submitted must be valid at least 30 days (or more) from the submission date.
  4. The deadline for submission is 18 April at 17.00 (Thailand time). Any Proposal received after the deadline will be considered as non-responsive and will not be accepted.
  5. FHI 360 will acknowledge receipt of your Proposal by return email.

Evaluation

Evaluation will be based on the past experiences, expertise for COVID-19 vaccination service, ability for promotion activities, and price.

Reserved Rights

All RFQ responses become the property of FHI 360, who reserves the right in its sole discretion to:

  • Disqualify any offer based on offeror failure to follow solicitation instructions.
  • Reserve the right to award based on the initial evaluation of offers without discussion.
  • FHI 360 will not compensate vendors for preparation of their response to this RFQ.
  • Issuance of this RFQ is not a guarantee that FHI 360 will award a purchase order.

Disclaimers:

The vender to be selected to perform this work is subject to all the terms and conditions set forth at this web location [https://www.fhi360.org/poterms] Supplier’s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier’s agreement to the Terms, including, the safeguarding policy [https://www.fhi360.org/about-us/compliance-office].

How to apply

  1. Responses to this RFP should be submitted by email to 2 email addresses
    1. Send email to Siroat Jittjang, Program Manager at [email protected]
    2. Also, cc. the email to the procurement team at [email protected].
  2. All the files submitted are in pdf format.
  3. Proposal in English contains the following information: company profile, implementation plan, price, payment condition and other necessary information.
  4. The company formal documents such as company certificate, VAT certificate, relevant health certificates and other related documents must be submitted.
  5. The Proposal to be submitted must be valid at least 30 days (or more) from the submission date.
  6. The deadline for submission is 18 April at 17.00 (Thailand time). Any Proposal received after the deadline will be considered as non-responsive and will not be accepted.
  7. FHI 360 will acknowledge receipt of your Proposal by return email.

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