The Project Manager is responsible for ensuring the effective and efficient day-to-day implementation of the project under the overall guidance and supervision of the Country Director. Project Manager will work closely with the team to ensure the functioning of the project from beginning to end including project inception activities, annual and quarterly planning and reporting, and implementation of project activities, project reviews, and project closure. The Project Manager will need to understand the political environment surrounding public health and find ways to diplomatically navigate and succeed in it.
The Project Manager will project staff as assigned and will engage in relationship development and maintenance with partners and donors as well as be responsible for grant compliance, to support building Orbis’s eye health portfolio. The position is based in Ulaanbaatar, Mongolia
REPORTING & WORKING RELATIONSHIPS
The Project Manager – ROP Project reports to the Country Director, Mongolia. The position will collaborate closely with the Orbis Mongolia team, the broader Program/Project implementation team, and other colleagues in Orbis offices around the world.
ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY
- Serves as the Orbis project representative in dealings with local partners, local authorities and various public and nonprofit organizations, agencies, and institutions in the assigned project area.
- Facilitates project approvals and revision processes as per Orbis and local government policies and procedures.
- Conducts grant and contract assessments and prepares reports necessary for program continuity and reporting. Monitors compliance with grant and contract requirements.
- Identifies problems and negotiates corrective action concerning programmatic issues and basic budgetary management.
- Plans, promotes, and develops eye health projects and programs by delivering proposals and project plans.
- Develops budgets, staffing plans, and action plans to ensure proper personnel, facilities, and supplies to meet grant/contract deliverables and reporting.
- Provides technical assistance, consultation, and guidance to project partners, and/or local agencies, health-related organizations, research entities, and institutions to develop, extend, and improve public eye health studies, programs, systems, infrastructure, and strategies.
- Collaborates with other Orbis offices on best practices, promoting identification and synthesis of lessons learned for organizational sharing and learning.
- Provides proper capacity building and promotes leadership and ownership of the project partners to ensure sustainability of the program intervention.
- Facilitates transparent financial management of the program including adherence with donor financial requirements and following up with recommendations from internal and external audits.
- Reviews the project financial report to make sure all expenditure is in line with the approved budget – as required by Orbis and the donor.
- Assists with the development and implementation of effective communication strategies to disseminate public eye health information to community health departments, and other entities as needed.
- Performs work related to the initiation, administration, and close-out of contracts, grants, or cooperative agreements.
- Performs other duties as assigned by management when required.
QUALIFICATIONS & EXPERIENCE
- University degree (preferably post-graduate degree) in Public Health, Medical, Health Service Administration, Health Sciences, Business Administration, Communication, or related fields.
- Minimum 2 years’ experience in a Leadership position in Program Management preferably in the INGO context.
- Knowledge of the national public eye health care program, agenda, issues, impacts, research, infrastructure, current issues, and best practices, culturally aware, patient, and sensitive.
- Knowledge of project management, planning, and in implementing public health programs or projects, preferably experience in this area.
- Knowledge about grants writing and management, research, and evaluation. Familiarity with donor-funded development projects is a plus.
SKILLS & ABILITIES
- Ability to communicate effectively both in written and orally in Mongolian and English, using generally accepted correspondence and report formats.
- Proven skills in report writing with research and analytical capacity.
- Ability to synthesize project outputs and relevant findings for the preparation of quality project reports.
- Ability to manage multiple tasks and projects.
- Ability to use tact and diplomacy with all sensitive issues and special situations to manage inter-group dynamics and mediate conflicting interests of varied actors.
- Strong interpersonal skills to build partnership rapport.
- Excellent time management abilities.
- Consistently approach work with a constructive attitude.
- Ability to coordinate and facilitate training on digital platforms with diversified, blended training format.
- Skill and ability to use office equipment and software programs.
To learn more about Orbis, go to http://www.orbis.org
Orbis is an Equal Opportunity Employer.
As a global organization, we welcome qualified applicants from diverse backgrounds and cultures who reflect the five Orbis values of Trust, Caring, Commitment, Accountability, and Excellence.